Holiday Calculations

Calculations

Accrued Entitlement:

Average FTE Ratio x FTE Entitlement x % of Accrual Enrolled

% of Accrual Enrolled:

(Days enrolled ÷ Total days in the year) × 100

Minimum Entitlement:

FTE Entitlement × FTE Ratio × % of Accrual
+
(Total Bank Holidays × FTE Ratio) × % of Accrual

Minimum Entitlement Adjustment:

(Accrued + Received Bank Holidays) − Minimum Entitlement

Standard FTE Hours Ratio:

Worked Hours for Days / FTE Hours for Days

 

Accrued Entitlement and Minimum Entitlement Example

 

Accrued Entitlement:

Average FTE Ratio (0.4) x FTE Entitlement (25) x % of Accrual Enrolled (100%) = 10

Minimum Entitlement:

Average FTE Ratio (0.4) x FTE Entitlement (25) x % of Accrual Enrolled (100%) = 10
+

Total Bank Holidays (4) x FTE Ratio (0.4) x % of Accrual Enrolled (100%) = 1.6

= 11.6

Minimum Entitlement Adjustment:

Accrued + Received Bank Holidays (14) - Minimum Entitlement (11.6) = 2.4

 

As the employee is receiving 2.40 more days than their Minimum Entitlement the system adds a Minimum Entitlement Adjustment to deduct 2.40 days.

 

 

Standard FTE Hours Ratio Example

With this Calculation Rule an absence would deduct as Worked Hours for Days/FTE Hours for Days.

In this example, the employee works 5.50 hours per day. When they take a one-day absence, the deduction is calculated as:
5.50/8 = 0.6875 rounded to 0.69

 

To ensure the absence deducts as 1 full day, the FTE Hours for Days must match the Worked Hours for Days. This way, the calculation becomes:

 5.50/5.50 = 1

 

Another important detail to note is that this employee works 3.00 hours in the morning and 2.50 hours in the afternoon. If the employee takes a half-day absence in the afternoon (2.50 hours), the deduction is calculated as:

2.50/5.50 = 0.45

 

To ensure a half-day absence deducts as 0.50, the Worked Hours in the morning and afternoon must be equal — for example, 2.75 hours each. In this case, a half-day absence would be calculated as:

2.75/5.50 = 0.5.