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How to create Projects & Activities

Learn how to create Projects and relevant Activities within the Time module and how to make sure they are created correctly.

Step 1: Create a project

  1. Go to the Time Module in Cezanne
  2. Navigate to Projects 
  3. Click Add New Project
  4. Fill in all needed columns
  5. Click Save 

Step 2: Add activities to your project

  1. Within Project Activities, click Add New
  2. Fill in all needed columns for Activity Details and Time Type 
  3. Click Save

Common Errors

Projects:

  • Error 115053 - It is not possible to delete a Project once a related Activity has had Timesheet Details (Time or Comments) added.

  • Changing the Effective Dates of a Project can affect related Activities and might also remove Activities from Timesheets (with no Details - Time or Comments) outside of the new Effective Dates.

  • Error 115060 - It is not possible to change the Effective Dates of a Project if it will result in there being Timesheet Details (Time or Comments) that then fall outside of the Project dates.

Activities:

  • Changing the Effective Dates of an Activity can affect the assignment of Activities to People (when managed manually) and might also remove Activities (that have no details - Time or Comments) from Timesheets outside of the new Effective Dates.  

  • If you delete an Activity or untick a Supported Time Type and there are no related Timesheet Details (Time or Comments), the action will clean up any Timesheets where the Activity was selected but not used.  
  • Error 115053 - It is not possible to delete an Activity once it has Timesheet Details (Time or Comments) entered against it.  
  • Error 115010 - It is not possible to untick an Activity's Supported Time Type if any Details (Time or Comments) have been entered against that particular Activity / Time Type.  
  • Error 115060 - It is not possible to change the Effective Dates of an Activity if it would result in Timesheet Details (Time or Comments) falling outside of the new Effective Dates. 
  • Error 115124 - It is not possible to add an activity on a day when an absence has been booked. This is prevented when the Prevent Absence and Time on the Same Day checkbox has been ticked.
      

💡Tip (LINKS)

Should you want to learn about managing Activities manually for employees, have a look at Manage Activities Manually. 

If you would like your Line Managers to be able to add and search for Projects and Project Activities, have a look at How to allow Line Managers to configure Projects.