Time Taken

The Time Taken field, on the Absence Plan Type Details screen, determines whether the Total Time Taken for an absence is calculated automatically by the system or has to be entered manually.

This article explains how this option works in Cezanne and contains the following sections:

Calculate Automatically
Enter Manually

1. Calculate Automatically

When this option is selected, time taken for an absence does not need to be entered in the Total Time Taken field manually on the Absence Event Details screen. Instead, the Total Time Taken is calculated automatically by the system, using an employee's Working and Scheduled Time record:

In order to use this option, any employee who will be enrolled on the plan needs to have a Standard Working & Scheduled Time record.

2. Enter Manually

When this option is selected, time taken for an absence has to be entered in the Total Time Taken field manually on the Absence Event Details screen:

Note:

The absence request process can be configured so that either employees, supervisors or HR Professionals can enter the Total Time Taken manually.
If you want employees to manually enter Time Taken for their own absences, you need to activate the Absence Request process with the Employees Can Enter Time Taken option ticked. For more information, see: Absence Request Process Flow.
The Total Time Taken does not have to match the duration of the event. For example, in the screenshot above, the event starts and ends on 24th January (1 day) but the Total Time Taken entered in the field is 4 days.

In order to use this option, any employee who will be enrolled on the plan needs to have a Flexible Working & Scheduled Time Record.