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      Linking Absences and Time Modules

      If you are using both the Absences and Time modules it is possible to automatically calculate an employee's holiday entitlement based on their timesheet data. This is most commonly used for casual contract workers.

      Notes:

      • These options can only be used if an employee is also enrolled on a percentage-based absence plan.

      To enable this functionality you must tick the linking options for all of the following:

      1. Timesheet Plan Type
      2. Project Activities
      3. Absence Plan Type

      1. Timesheet Plan Type

      The Link With Absence Time Worked checkbox must be ticked on a Timesheet Plan Type (Time >> Timesheet Plan Types >> Timesheet Plan Type Details).

      Note:

      • Only Approved Timesheets will count towards Time Worked Records and be used to calculate entitlement.
      • Employees can only be enrolled on one linked Timesheet Plan at any one time.

      2. Project Activities

      The Link With Absence Time Worked checkbox must be ticked on Project Activities (Time >> Projects>> Project Activities).

      Notes:

      • You will need to tick the Link with Absence Time Worked option for all the Project Activities that you want to count towards an employee's entitlement.
      • Once you have started using this functionality, we do not recommend ticking or unticking the 'Link with Absence Time Worked' option on an existing Project Activity as this will affect the entitlement award for any week that already uses this activity, even historically.

      3. Absence Plan Type

      The following Absence Plan Type settings are required:

      1. Link With Timesheets - If you tick this option the Absence Plan will link to a Timesheet Plan that also has the option ticked.
      2. Start Linking Timesheet From* - Select when to start linking with a Timesheet Plan, we recommend you choose a date that is after any manually entered Time Worked records. The date will default to the Monday of the selected week.
      3. Working Day Hours* - Determines how many hours are in an average day for all employees on the plan. This option is only displayed if the absence plan's Time Units is in Days.

      Note:

      • Employees can only be enrolled on one linked Absence Plan at any one time.

      For more information about how this automatic entitlement functionality works, see: Time Worked.