Absence
      Back to home
      1. Help Centre
      2. HR Modules
      3. Absence

      Maximum People Absent by Org Unit Rule

      The Maximum People Absent by Org Unit rule allows you to place a limit on how many employees are able to book absences off at the same time within an Org Unit.

      This article explains how to set up the rule and how it works in the following sections:

      1. Set up a Maximum People Absent by Org Unit Rule
      2. Rule Error Messages

      1. Set up a Maximum People Absent by Org Unit Rule

      To add a new absence rule, navigate to: Administration >> Absences >> Absence Rules and select Maximum People Absent by Org Unit from the list of Absence Rules.

      1. Click Add New.
      2.Start typing in the Org Unit Name you want to apply the rule to and select it from the drop down, or use the search to find and select the Org Unit.
      3. Enter the Maximum People Absent per Day - the number of employees you want to allow to book an absence at a time.
      4. Select Include Manager if you want to count the Org Unit manager in the Maximum People Absent per Day figure. Leave it unticked if you want to allow the Org Unit manager to be exempt from the rule.
      5. Tick any of the Absence Categories you want to include in the rule.

      Note:

      • The Absence Categories in the Other sub section are not recommended to include in this rule, but are available in the event that they're needed.
      6. The No. of People in Org Unit (Primary) field is read-only and will auto-fill with the number of primary deployment employees for the current date within the chosen Org Unit once the rule record has been saved.
      7. Click Save and Close.
        • The rule will be automatically applied to all Absence Plan Types within the selected Absence Categories.

      2. Rule Error Messages

      If a Self Service or Line Manager user tries to book an absence and the maximum number of employees within their Org Unit have already booked that time off, the following error message will appear:

      If an HR Professional tries to book an absence for an employee and the maximum number of employees within their Org Unit have already booked that time off, the following warning Confirmation message will appear: